Executive Summary for Equipment Replacement for Computer Labs & MiniLabs

Why is this necessary?

During the 2015-2016 school year, approximately 688 lab computers at ECISD campuses--includes 60 CTE computers--will become obsolete due to age. This plan replaces half of ECHS 15-16 obsolete equipment and all of remaining campuses. During the 2016-2017 school year, the remainder of ECHS equipment will be replaced. This replacement process seeks to spread the cost of replacing expensive labs over multiple years so the District is not overwhelmed in any one year to replace massive amounts of equipment.

What happens if we don’t implement?

The District will be unable to ensure campuses have access to sufficient equipment to conduct high stakes, state-mandated assessments and/or interventions. After campus walkthroughs, we have 496 computers in full-size and mini-lab settings at ECHS alone, as well as 132 computers at other campuses, such as ECDC (3), Highland Forest (24), John Glenn (24), Oak Crest (23), Pecan Valley (28), and Sinclair (30). These campuses would face obstacles to high stakes testing and interventions.

How will we measure success?

Ensuring that all campus computer labs are upgraded and kept so systemically and systematically.

When will this happen?

Phase 1 (ECHS+All Other Campuses) is scheduled for the 2015-2016 budget year, and phase 2 (ECHS only) is scheduled for 16-17.

Cost Overview?

Total anticipated cost is $276,640 (subject to change but will be kept lower than $277K). These quantities of computers and costs are for 2015-2016 only:

[table omitted]

Proposed Replacement for East Central High School*

Given the heavy investment at the ECHS, and the fact that ECTO Technology Operations funds for technology are insufficient for ECHS in any one year, please find the plan proposed for ECHS below:

1. Replacement of Dell 380 desktops (obsolete in 2015-2016) and miscellaneous HP desktops in two phases:
   • Phase 1 - During the 2015-2016 school year, District Infrastructure funding (separate from campus technology allocation) will be spent to accomplish the following:
     • Replace 248 desktop units (CPUs only).
     • Purchase 100 Chromebooks for classroom deployment, replacing "old" computers
   • Phase 2 - During the 2016-2017 school year, District Infrastructure funding will be spent to accomplish the following:
     • Replace 248 desktops would be purchased during 2016-2017 school year

2. HS CTE Equipment will be replaced using CTE funds (per Taffi Hertz). This information appears below.

Total Devices: 60 at a total cost of $38,382.00. View specifics online at http://bit.ly/1GuFL18

Campus Improvement Plan (CIP) Learning with Technology - Funding Available: $223K

Instructional Technology team members have met with campus principals (May-June, 2015) to identify classroom instructional strategies that would benefit from technology. Copies of previous year’s CIP Learning with Technology initiatives can be found online for each campus at http://tinyurl.com/ecisdblueprint

Further planning and meetings will be held in August-September, 2015 to determine exact needs, then reflected in the Campus Improvement Plan (CIP).