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Did you know you can create your own groups in Gmail to make sending emails easier? Follow these steps:
Did you know you can create your own Gmail theme? Use Google Drawing to create your favorite wallpaper then:
Looking for a combination email and calendar management solution? An active iOS user, I’m often on the lookout for apps that combine a variety of tools into one multi-purpose approach. Outlook blends a simple interface for email and calendars and provides support for Microsoft OneDrive. But you don’t need to be a Microsoft enthusiast to enjoy Outlook (free) on your Android or iOS device.
With a unified inbox and swipe to archive or delete feature, this makes Outlook one of your best choices. It is a solid choice for those who may not want to deviate from traditional email clients and desire a simple interface.
Spark‘s interface takes email management to the next level above tools like Google’s Inbox and Outlook, automatically sorting your inbox into various categories. “All new emails are smartly categorized into Personal, Notifications, and Newsletters,” reports its website. The app even includes a built-in calendar, and quick responses (e.g. “Thanks!”) for when on the go.
It also has Apple Watch integration, which means you will receive updates on your Watch. Give it a try. It is one of my favorite apps.
Here are a few reasons why you may need or want an external email client that you can run from a USB flash drive or on your PC:
SortD provides some amazing tools for organizing and managing your email. Some of its primary features include a multi-column layout for your Gmail (as shown above), adjust list names, and drag-and-drop to reorder the content of each column or across columns. There are many other features, but you may want to try it out.
Looking for a quick way to organize your email into columns, as shown above? Check out the Drag add-on. The add-on works quite well and does not take over your screen like SortD does. Unlike SortD, Drag lacks a mobile interface. It works strictly in the Chrome browser, so you will have to make do with that (which is fine for Chrome users). Watch video.
Insert one or several dots (".") anywhere in your email address. Gmail doesn't recognize periods as characters in addresses -- Gmail just ignores them.
For example, you could tell people your address was p.reimers@gmail.com, preim.ers@gmail.com or pr.eimers@gmail.com.
Append a plus ("+") sign and any combination of words or numbers after your email address. For example, if your name was dbenner@gmail.com, you could send mail to dbenner+friends@gmail.com or dbenner+mailinglists@gmail.com.
Did you know you can setup different Gmail accounts, one per profile? This is great if you Windows/Mac computer and you have a work/personal account you have to deal with.
When done, you will have one Chrome browser shortcut on your desktop that will open up a different gmail account. What a time-saver!
Privacy
Although you could use Google Keep, Trello Gmail add-on, you can also use Gmail's built-in Tasks tool.
Check out Gmail Hacks and Tricks to Boost Productivity article. Here is an excerpt:
And, just in case, here's another great article.
--Christi
The easiest solution (which isn’t that easy) is to avoid placing sensitive, personally-identifiable information online in a public folder where it is unknown who has access to it. If you must place sensitive data in the cloud, encrypt the file first. Once the person has obtained the file, remove the file. At no time should a decrypted file be placed online in cloud storage or emailed as an attachment.
Two commercial solutions districts can use for encrypting data stored in the cloud include Cryptomator and Boxcryptor.
A free solution is Secure Space Encryptor (SSE) from Paranoia Works. It’s free, open source, and works on Mac/Win/Linux/Android. It also features text encryption for iPad.
You could use this because it allows you to encrypt files/folders. If the files/folders you are encrypting save to a “sync to cloud” folder (e.g. Dropbox, Google Backup & Sync, OneDrive), then that data is encrypted.
Both solutions offer a variety of features, essentially scanning your cloud storage provider (e.g. Google Suites for Education or Office 365) for sensitive data. What’s more, additional rules can be set up to restrict placement of sensitive data online to prevent or quickly catch rule violations.
You will want to explore these solutions through an official request for proposals (RFP) process aligned to your particular district’s processes and procedures.
A big part of protecting data involves avoiding situations, like phishing expeditions, that attempt to capture your username and password. Some school districts are turning to solutions like KnowB4, which provides security probing and awareness training. For example, a false spear phishing attack is launched against employees with the organization’s permission.
This simulated attack is done without notifying the employees first. One district, for example, “sent out a baseline test to 4,390 staff and 924 clicked on it.” The district later reported that they suffered an actual attack, not simulated by KnowB4. Only one person was compromised. From 924 to one is quite an improvement.